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When planning out an entire construction projects, things can get really overwhelming. There are often many details to consider, and many expectations to be met. Keeping track of each moving piece can be difficult, and it’s rarely a foolproof process.

When things go awry and money is involved, thorough claims are necessary. In order to justify claims for more time or money, keep comprehensive records. Below are five key elements to track in your daily construction reports.

  1. Track All Correspondence Files

Don’t play a game of “he said, she said.” Instead, keep thorough files of written correspondence. Think emails, texts and paperwork. Be sure to keep additional copies and organized files accessible. All memoranda to and from DOT or subcontractors are especially important.

Consider utilizing collaboration technologies such as Slack Software or the popular construction app Raken. This will save you from sorting through messy piles of handwritten documentation.

  1. Clarify Plans and Specifications

Clear details are the name of the game in construction. That’s why blueprints are so important. All amendments, details, clarifications, and owner options are needed here. Please also provide all relevant charts and graphs.

  1. Know Schedules

There are often multiple phases, especially for larger projects. Note details of the timeline. Know who and what is needed at each stage. Include all the updates, agreements and paperwork here.

  1. Properly Organize All Documentation

When you’re in court or heated discussion, evidence is key. The more fuel you bring to the battle, the more likely you can prove your case.

  1. Keep Job Photos and Videos

All additional evidence you can gather is more fuel to your fire. A picture is worth a thousand words, and video evidence is even better. For this reason, it’s a great idea to install a construction camera. With many high-pixel options available, it would be a worthwhile and affordable addition to your project site.

As each project unfolds, be picky about who’s on your team. Consider how you feel about each new team member. Noticing these initial instincts is important to building trustworthy relationships.

Regardless of who you’re working with, respect is key. Set the example with great communication. Make all paperwork processes as easy as possible. Always be dependable to pay full amounts on time. This will help to establish rapport.

Ideally, a mutually beneficial relationship unfolds between all parties. The idea is to make everyone happy and satisfied. However, when problems inevitably arise, thorough reporting will help you to avoid costly confusion and discontent.







March 15, 2017
Wayne Foreman